Job vacancy: Administrative assistant | JPI Oceans – VLIZ | JPI OCEANS

Job vacancy: Administrative assistant | JPI Oceans – VLIZ


Job vacancy: Administrative assistant | JPI Oceans – VLIZ

The JPI Oceans secretariat is looking for an Administrative Assistant (halftime). The person will be hired by the Flanders Marine Institute (VLIZ) and seconded to the JPI Oceans secretariat in Brussels.

Key responsibilities:

  • Supporting the director in organisational and administrative tasks
  • Preparing documents, letters and invitations
  • Assisting in the organisation and preparation of events, workshops and conferences
  • Liaising with colleagues and external contacts to book travel and accommodation
  • Organising and storing paperwork, documents and digital information
  • Following up on correspondence
  • Taking minutes at meetings
  • Following up on office and facility supplies


  • Excellent written and verbal communications skills in English. Knowledge of French, Dutch or Norwegian is an asset. (The working language in the JPI Oceans secretariat is English)
  • Good knowledge of relevant software: Outlook, Word, Excel, PowerPoint, Sharepoint
  • Very good inter-personal skills and ability to maintain effective partnerships and working relations within a multi-cultural environment
  • Strong attention to detail

VLIZ and the JPI Oceans Secretariat offer:

  • The opportunity to work in an international organisation with a dynamic multi-cultural team
  • Be part of a dynamic, fast-paced working environment with a team of highly skilled co-workers


  • Starting date: As soon as possible.
  • 1 year contract for a half time position with a salary scale according to the terms and conditions of the Flemish Government.
  • Additional benefits: hospitalisation insurance, meal vouchers and internet allowance.

        Location: Rue du Trône 130, 1050 Brussels

To apply:

Please send your cover letter and CV to Jan Mees, Director VLIZ, Wandelaarkaai 7, B-8400 Oostende, Belgium before 5 June 2013.


Contact information:

JPI Oceans secretariat
T: +32 (0) 2 626 16 60
Adress: Rue du Trône 130, 1050 Brussels

JPI Oceans AISBL  •   Rue du Trône 4, 1000 Brussels, Belgium
Tel. +32 (0)2 626 16 60   •
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